The staff members of the Manuscripts and Rare Books Department are grateful to district historians of the CGAUX for their diligent efforts to build the collection. District historians collect, evaluate, sort and ship documents to East Carolina University. Acceptable materials include unit minutes, newsletters, statistics, rosters, unit/personal histories, oral interviews, workshop/course material, scrapbooks, newspaper articles (include date and newspaper name), reports, identified images (who, what, where, when, why), videotapes, and reels of film. It is the agreement of both ECU and the CGAUX that the following material should not be added: financial reports and individual enrollment/disenrollment data. Submissions must include an inventory list of items being sent so that ECU staff can be sure they have received everything. Records must also be properly sorted and labeled by unit, person, subject matter, record type, etc. All records sent to ECU must be in acceptable form. ECU cannot accept heavily damaged records unless critical information is contained. They also cannot accept environmentally damaged material such as wet and/or moldy records or those that might be insect infested. PLEASE contact us first with specifics of damage before sending. We must also request that you send paper copies only (a full explanation is available at Memorandum Concerning Electronic Publications and Records). For further information about sending records, contact Dale Sauter, manuscript curator, at firstname.lastname@example.org. Mail all materials to this address:
For further information about the O. W. Martin Jr. Records Collection, see the CGAUX’s informational page: (http://www.history.auxpa.org/researchaids/owmartinrecordscollection.htm).
Note: Donations of CGAUX artifacts (non-document items) should be sent to Arlyn Danielson, U.S. Coast Guard Auxiliary Curator. Her e-mail address is Arlyn.S.Danielson@uscg.mil and her phone number is 301-763-4007.
Through the generosity of past donors, the O. W. “Sonny” Martin Jr., Coast Guard Auxiliary Records Support Endowment Fund has been established to assist in the expensive and time-consuming task of making the records of the CGAUX available for research. Interest from this endowment is used to purchase archival supplies in which to house the collection and to hire graduate students to process the records. Members of the U.S. Coast Guard Auxiliary who wish to make a financial gift to this endowment may send checks, made payable to J. Y. Joyner Library, to this address:
For more information on donations, go to http://www.ecu.edu/cs-lib/spclcoll/DivisionDonations.cfm.